HR Reporting Software Update: Start Monitoring Employee Earned Leave Allowance
Starting today, companies using LeaveBoard the Cloud based-HR and Leave Management Software can generate updated reports highlighting not only the Employee Used, Available and Entitled leave allowance, but also the Earned.
By default, our leave management solution works on an annual leave accrual basis. This means that at the beginning of the year the employee gets a set number of days- as it’s setup within its allowance. Which is great. The system then tracks every leave requested by the employees, and at any moment, HR managers can generate reports with the number of used days, when the leaves have taken place, and if there are any signals of absenteeism.
If you want to control better how your employees are using their vacation days, you want to have a way to monitor if the employees have used more or fewer days according to the allowance earned up to this date.
Within the Leaveboard system we have used a more complex and accurate formula for leave allowance earned = (Annual allowance * number of calendar days worked / year length in days) + adjustments + days carried from previous year.
*The number is rounded (math.round).
How to activate the earned allowance function?
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To enable this reporting option, go to Company > Leave types > Vacation > Settings > Activate the toggle “Show earned allowance”.
Where you can find these updated HR reports?
To review the earned days of each of your employees, just go to Reports > Annual situation. In this way, you will have an up-to-date status of the earned vacation days based on the formula mentioned above. Please note that you will only see the earned days column in your annual leave report if you have activated it within your leave settings.
Update 2: Get the situation of Earned / Used / Available Vacation days within your company for any particular date.
Our customers always know better what is needed to ensure smooth management of employee allowances. And it happens from time to time that a particular employee quits, or gets fired, or decides to join another business.
And the financial department must pay for the unused vacation days up to that date. Or if the employee was more days on vacation than the allowance earned, must pay back those days. With the new report, you can do this calculation easily. Ie in the screenshot below for Rene he has earned 10 days this year, however, used 0. This means we need to pay him 10 days of vacation if he leaves on 30 June.
Update Feb 2022: We have updated the formula for calculating the earned in the case of someone carrying days from the previous year. Thanks, Elena.
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If you need such functionalities in your organization, start by discovering our Annual leave management solution, and if you believe this is the right fit, do set an interactive demo with one of our HR platform experts.
